Built for administrative agents, not adapted for them.
Applyfi was built for the people responsible for UHAC and Mount Laurel units and for administrators of Housing Choice Vouchers — the work of collecting, verifying and defending a file, rather than generic form intake with housing words on it.
One review queue
Applications and their documents in a single queue, with the outstanding items on each file visible without opening it.
Your whole staff, not one login
Seats are free and unlimited — we bill per application invitation, not per person. Every seat sees the organization's records; the owner seat manages staff and billing.
Rules you can shape
Regulatory rules ship with the product. Your own requirements layer on top, per program, without waiting on us.
Third-party verification
Employers and landlords complete income and tenancy certifications through a one-time signed link — no account, no PDF round-trip.
Assisted follow-up
Drafting a request for a missing document takes a click, in your organization's voice, with the file's context already in it.
Defensible by construction
An append-only notification log, document query history, and supersede and soft-delete records — the artifacts a monitor asks for.
Ten photos in. One named document out.
Pages assembled for them
Applicants photograph documents on a phone, one page at a time. Ten separate JPGs arrive where a single PDF belongs — and that is fine. Applyfi reads the batch, works out which images are pages of the same document and in what order, and renders them into one PDF.
Distinct documents stay distinct: four pay periods photographed in one go become four pay stubs, not one forty-page file. Adding a missing page later appends it in place, so nobody is ever asked to merge PDFs by hand.
Every file named for what it is
Names are built from what the document actually says — the employer and check date on the stub, the account type and last four on the statement. No more d9djfd9jdl.jpg.
A reviewer opening the file six months later reads the list and knows what is in it. So does the applicant.
Every deposit read. Only the unexplained ones asked about.
Reading bank statements line by line for income the application does not declare is slow, and easy to get wrong on the fortieth line. DepositIQ reads every statement on the file alongside the pay stubs, sets aside the deposits the file already explains — each with its reason — and leaves your team a short list, with a running total, to put to the applicant.
Statement · Checking ····4417
DepositIQ
Reading…✓ Matches a pay stub on file — Riverview Health, paid Jun 3
✓ Refund of a purchase — Target, bought Jun 6
✓ Transfer from Savings ····2210, seen leaving that account the same day
✓ Matches a pay stub on file — Riverview Health, paid Jun 17
DepositIQ points out what is unexplained; your team decides what matters. A paycheck is set aside only when it matches a pay stub on file, and a transfer only when it is seen leaving one of the household’s accounts and arriving in another. Anything the file cannot account for stays on the list.
Tax returns and SSNs are treated like tax returns and SSNs.
A live application and a closed one are different problems. One has to be reachable by your reviewers every day; the other has to survive years of retention without becoming a liability. They are held separately, under different controls.
Isolated per agency
Every query is scoped to your organization. Multiple agencies share the platform; none share a record, and none can reach another's.
Encrypted, least-privilege
Sensitive fields encrypted at rest and in transit. Raw identifiers never appear in logs, never persist to the browser, and are not retained by the AI layer beyond the verification itself.
Named access, logged
Because seats are free, nobody shares a login. Every action on a file belongs to a person, and the log of who asked for what is append-only.
Cold archive on close
Finalized files leave the active environment for a stricter archive with its own encryption keys and break-glass retrieval — reachable for an audit, not for browsing.
Held to your program's rule
Retention follows the program, not our convenience — commonly three to six years or more depending on the funding source — then secure disposal. Nothing lingers indefinitely by default.
Designed to Pub 1075
Returns and transcripts are the most sensitive thing you collect. Their handling, storage, access controls and disposal were designed against IRS Publication 1075's safeguards for federal tax information.